Details & FAQs

Frequently Asked Questions

Does my child have to be a Charlotte Latin student to attend camp?

No, we welcome all campers to be a part of our summer experience. Our camps are open to all campers ages 3½ to 18-years-old. All Pre-K aged campers (and older) 3½ to 4½-years-old must be toilet trained to attend camp.

What is the age policy for registration if my camper has a summer birthday?

When registering for camp, your camper’s age is calculated as of August 2, 2024. For example, if your camper will turn 5-years-old in July, you’ll be able to register them for a camp in June for 5 to 7-year-olds, despite only being 4-years-old.

Where is carpool for drop-off and pick-up?

We use three carpool locations which can be found on the “Carpool & Campus Info” page of our website. Camps will be assigned per location for drop-off/pick-up based on their camp. Each weekly newsletter will outline which carpool location to use.

Where is drop-off and pick-up for Before & After Care?

Campers registered for Before Care and/or After Care (including the Super Care bundle) can be dropped-off and picked-up the Hawk carpool location. Please refer to the “Carpool & Campus Info” page of our website for more information regarding this carpool location as well as a detailed map. When picking up your camper at After Care, remain in your vehicle and a member of our staff will escort your child to you. You will be emailed a newsletter and carpool card one week prior to the start of your scheduled camp with more information.

After Care ends at 5:30pm. Our late pick-up policy includes a $25 late fee every 15 minute that will be added to your account.

What is your cancellation policy?

Charlotte Latin Summer Day Camps reserves the right to cancel a program that does not meet our required minimum number of campers. If a camp is canceled by Charlotte Latin Summer Day Camps due to low enrollment, parents will be notified at least one week prior to the first day of camp and refunded in-full. Once a camper registration has been completed the following policy applies.

• The $40 registration fee is non-refundable.

• Families have until March 31, 2024 to cancel their camper(s) registration.

• Any cancellations requested between April 1 - 30, 2024 will be refunded a in-full minus a $50 cancellation fee per camp, per camper.

• Requested camp cancellations and partial or in-full tuition refunds are not dependent on the waitlist.

• All camp tuitions as of May 1, 2024 are non-refundable.

• Camp tuitions and camp services may not be prorated or refunded for absences or sickness.

• Pending availability, families may request to switch camps (transfer funds) until May 1, 2024. There is no fee to swap camps if a seat is available.

• Please email our office (summercamps@charlottelatin.org) to request any changes or cancellations.

How does my camper get to their camp classroom/field?

Please know that our wonderful staff will make sure that your camper is escorted to and from camp and also to lunch if you are with us full day. Our instructors, counselors, nurses, and director will walk campers to their camp location. Tennis and golf camps will use our South Campus Sports Complex.

What if I need to drop off my camper late or pick them up early?

With the exception of Camp Victor, all late drop offs and early pick ups will take place at the Hawk carpool location. Camp Victor late drop offs and early pick ups will take place at the Raintree carpool location. Please CALL the camp office to confirm a late drop off or early pick up. Stay in your vehicle until a member of our staff arrives to assist you. We do not allow for early pick ups 30 minutes prior to dismissal as our staff will be busy ensuring the safe transition of all campers. Please allow us 10 minutes to notify your camper's instructor, wrap up their activity, collect their belongings, and walk them to the correct location.

What if my camper has an Epi-Pen?

Please notify our office if your campers has any anaphylactic allergies. You will need to provide us with an Epi-Pen/medication and an action plan on the first day of camp. The Epi-Pen should include a copy of your camper’s camp schedule, contact information, and listed allergies in a clear ziplock bag. Campers with anaphylactic allergies will have their Epi-Pen stored in the camp office or it will travel with their camp instructor throughout the day, pending parent preference. All medications will be returned to the camp office for overnight storage. All instructors, administrators, and counselors are Epi-Pen trained in case of emergency. We also have an athletic trainer/nurse on staff and on-campus throughout the summer. When camp is over, we will send home all medications.

What should my camper bring to camp?

First, check your camp description online. We try to require very little if anything for attending camp. We will provide campers with what they need for a great experience if nothing is listed. All morning campers (9:00am - 12:00pm) will leave prior to lunch, but we do recommend a morning snack be sent with a refillable water bottle in a bag they can carry. All full day campers will need to bring two (2) snacks (one for the morning, one for the afternoon), their bagged lunch, and a refillable water bottle in a bag they can carry. Lunch will be provided for campers who have registered for and purchased a lunch option. We do encourage families to send alternative snacks/lunch items that do not contain peanut butter/nuts. Great snack examples: goldfish, pretzels, grapes, apples, bananas, yogurt, carrots, applesauce, crackers, etc.

What should my camper wear to camp? Is there a lost and found?

Sneakers and camp appropriate clothing is a great start! Applying sunscreen before camp is recommended and closed-toed sneakers are required with the exception of water events. Please note the camp office will contact you prior to water events and will notify you of what to pack for your campers. Pre-K campers must be potty trained. We ask that a change of clothes be labeled in their bag/backpack. The camp lost and found will be held in the lobby of the Beck Student Activities Center at the camp table. All lost and found items will be donated at the duration of camp on August 2, 2024.

What is the cell phone/personal electronics policy?

We love technology at camp; however, there is a time and place for it. During the camp day, we will ask that all devices be put away. If your camper has a cell phone or personal device they are bringing to camp (with your permission and understanding that Charlotte Latin Summer Day Camps are not responsible for this device), we ask that it be kept in a safe and non-disruptive place. Encourage your camper to communicate with their instructor or camp counselor if they need assistance for any reason.